Virgil Bowling Media

Real Estate Photography & Media

Privacy Policy

Privacy Policy

Last Updated: September 18, 2026

Virgil Bowling Media LLC (“VBM,” “VBM LLC,” “we,” “us,” or “our”) respects the privacy of our clients, prospective clients, and website visitors. This Privacy Policy explains how we collect, use, store, and process information in connection with our photography and media services.

This Privacy Policy applies to websites, online services, client portals, galleries, booking systems, and other online services operated by or on behalf of Virgil Bowling Media LLC, including virgilbowlingmedia.com and vbmllc.com.

Information We Collect

VBM may collect personal information that you voluntarily provide when contacting us, requesting information, booking services, completing forms, communicating with us, making a payment, accessing a client gallery, or otherwise doing business with VBM.

Depending on the circumstances, this information may include:

  • Your name
  • Email address
  • Telephone number
  • Billing information
  • Property or photography-session addresses
  • Appointment and scheduling information
  • Information concerning requested photography or media services
  • Messages, inquiries, and other communications
  • Property access instructions or information
  • Information submitted through questionnaires, contracts, booking forms, or order forms
  • Information concerning individuals participating in a photography session
  • Image selections, favorites, downloads, and gallery activity
  • Other information you voluntarily provide to VBM

Information may be provided directly through a VBM website or through telephone calls, text messages, email, social media, third-party platforms, or other forms of communication.

When a prospective or existing client contacts VBM outside of our online client-management systems, VBM may enter information provided by that person into our client relationship management (“CRM”), booking, invoicing, or other business systems in order to respond to the inquiry or provide requested services.

How We Use Information

VBM may use information we collect to:

  • Respond to questions and inquiries
  • Communicate with prospective and existing clients
  • Schedule and manage photography sessions and other services
  • Create and manage client and project records
  • Prepare contracts, invoices, and other business records
  • Process and document payments
  • Perform and deliver photography and media services
  • Provide and manage online galleries and media delivery
  • Provide customer service
  • Maintain business, transaction, accounting, and tax records
  • Protect VBM, our clients, and our services from fraud, misuse, or security issues
  • Comply with applicable legal requirements
  • Promote VBM’s services as described in this Privacy Policy

Marketing Communications

VBM may use contact information provided by prospective or existing clients to communicate about VBM services, promotions, discounts, special offers, photography opportunities, or other VBM-related marketing.

Email may be used for these marketing communications. Recipients of marketing emails will be provided with applicable methods to unsubscribe or opt out of future promotional communications.

Telephone numbers and text messaging are primarily used for inquiries, scheduling, appointments, orders, service updates, and other job-related communications.

VBM does not sell or rent client contact information to unrelated third parties for their own marketing purposes.

Photographs and Other Media

As a photography and media company, VBM creates, receives, processes, stores, and delivers photographs, videos, and other media as part of providing our services.

Media may be stored on VBM-controlled computers, storage devices, backup systems, cloud storage, client-management platforms, gallery services, and other systems reasonably used to operate the business.

VBM may retain completed photographs and other media after delivery for archival, backup, customer-service, future delivery, business, or other legitimate purposes. VBM does not guarantee that photographs or other media will be retained indefinitely, and clients should maintain their own copies of delivered media.

Photographs may also be used for VBM’s portfolio, website, social media, advertising, or other promotional purposes when such use is permitted under the applicable agreement, release, or authorization. Identifiable portrait photographs will be used for public promotional purposes only when VBM has obtained the appropriate permission or release.

Specific copyright, licensing, model-release, and permitted-use terms may be governed separately by VBM’s applicable service agreement, license, or release.

Photo Editing and Processing

VBM may use third-party software, cloud-based platforms, artificial-intelligence-assisted tools, and other editing or processing services to prepare photographs and other media.

Media submitted to these services may be processed or stored by the applicable service provider as necessary to provide its services. Such providers may process information according to their respective privacy policies and terms.

The editing and processing services used by VBM may change over time.

Third-Party Service Providers

VBM uses third-party service providers to operate our websites and business and to provide services to clients.

These providers include or may include WordPress.com, HDPhotoHub, CloudSpot, Stripe, cloud-storage providers, email and communications providers, photo-editing and processing services, and other technology providers reasonably necessary to operate VBM’s business.

HDPhotoHub and CloudSpot may be used for functions including client management, inquiries, scheduling, orders, photography hosting and delivery, online galleries, communications, invoicing, and other photography-related services.

Information processed through these platforms may include names, email addresses, telephone numbers, property or photography-session information, photographs and other media, orders, communications, gallery or delivery activity, and other information necessary to provide VBM’s services.

These providers may collect, process, transmit, and store information on behalf of VBM in connection with providing their respective services. They may also process information as necessary to operate, maintain, secure, and improve their platforms or as otherwise permitted by their respective privacy policies and terms.

VBM does not sell or rent personal information to these service providers for their own independent marketing purposes.

Website Forms

Information submitted through forms on VBM websites may be transmitted to VBM by email and may also be stored by the website, hosting provider, CRM, or other service used to provide the form.

For example, forms provided through WordPress.com may retain submitted form responses in addition to sending a notification to VBM. Other platforms used by VBM, including HDPhotoHub and CloudSpot, may similarly retain information submitted through their respective systems.

Payment Processing

VBM may accept payment through credit or debit card, cash, check, electronic payment services, or other approved payment methods.

Online card payments made through services such as HDPhotoHub and CloudSpot are processed using Stripe-based payment processing. VBM does not directly collect or store complete credit or debit card numbers submitted through these systems.

VBM may also accept electronic payments through third-party payment services such as PayPal or Venmo. When a client chooses to use a third-party payment service, payment and account information may be collected and processed by that provider according to its own privacy policy and terms.

Payments made by cash or check are handled directly by VBM. VBM may maintain records documenting a payment, including the payment method, amount, date, and applicable transaction information.

Regardless of payment method, VBM may retain invoices, receipts, payment status, transaction records, and other records reasonably necessary for business, accounting, tax, legal, and recordkeeping purposes.

Cookies and Similar Technologies

VBM websites and third-party services used by VBM may use cookies, browser storage, and similar technologies.

These technologies may be provided by website hosting and service providers including WordPress.com, HDPhotoHub, CloudSpot, and other providers used by VBM.

Depending on the platform and features being used, these technologies may support:

  • Essential website and service functionality
  • Security and fraud prevention
  • Authentication
  • Remembering preferences
  • Client galleries and media delivery
  • Website and service analytics
  • Performance monitoring
  • Understanding how visitors interact with websites or online services
  • Advertising or marketing functionality when such services are used

Third-party platforms may also collect technical and usage information when visitors interact with their services. This may include information concerning website or gallery visits, downloads, image selections or favorites, browser or device information, and similar activity.

VBM does not independently sell personal information obtained through cookies or similar technologies.

VBM does not control all cookies, browser-storage technologies, or independent data practices used by third-party platforms. These providers may process information according to their respective privacy policies and terms.

Visitors may be able to restrict, block, or delete cookies using their browser settings. Restricting certain cookies or browser storage may prevent portions of VBM’s websites, booking systems, client galleries, or other online services from functioning properly.

Analytics and Advertising Services

VBM may use website analytics services to understand website traffic, performance, and how visitors interact with our websites.

VBM may also advertise its services through third-party platforms, search engines, social media services, or other advertising providers. VBM may use photographs or other promotional material in such advertising when VBM has the necessary rights or authorization to do so.

If VBM implements advertising-related cookies, pixels, conversion tracking, analytics tools, or similar technologies, the applicable providers may collect or process information according to their own privacy practices.

The specific analytics and advertising services used by VBM may change over time.

Business Records and Storage

VBM may maintain information in business records including client and contact records, correspondence, telephone contacts, text messages, email, calendars, invoices, contracts, accounting records, electronic files, local or cloud-based storage, backups, and other systems used to operate the business.

Information may be retained for as long as reasonably necessary to provide services, maintain business and transaction records, satisfy accounting or tax requirements, resolve disputes, enforce agreements, comply with legal obligations, or serve other legitimate business purposes.

Information Concerning Minors

VBM provides photography services that may involve children and minors, including family and senior photography.

VBM may receive information concerning a minor when that information is provided by a parent, guardian, client, or other person authorized to arrange or participate in photography services. Such information may include a minor’s name, age, graduation year, school, photography-session information, or other information relevant to the requested services.

VBM’s websites are not intended to solicit children to independently provide personal information without the involvement or authorization of an appropriate adult.

Public use of identifiable portrait photographs of minors for VBM’s portfolio, advertising, website, social media, or other promotional purposes will be subject to appropriate permission or release requirements.

Property and Access Information

In connection with real estate photography and related services, clients may provide VBM with property addresses, homeowner or occupant information, lockbox instructions, access codes, alarm or entry instructions, property notes, or other information necessary to access or photograph a property.

This information may become part of the applicable job or order record and may be retained by VBM or the third-party platform used to manage the order.

Clients should provide only access information reasonably necessary to perform the requested services and should change or deactivate temporary access credentials when appropriate.

Disclosure of Information

VBM does not sell or rent personal information or provide client information to unrelated third parties for their own independent marketing purposes.

VBM may disclose or permit access to information when reasonably necessary:

  • To third-party service providers that process information or provide services on VBM’s behalf
  • To process payments or transactions
  • To perform or deliver requested photography or media services
  • To protect the security or integrity of VBM’s systems, clients, or business
  • To comply with applicable law, legal process, court orders, or government requirements
  • To establish, exercise, or defend legal rights
  • To accountants, attorneys, insurers, or other professional advisers when reasonably necessary
  • To employees, photographers, assistants, contractors, or other personnel who may assist VBM in providing services, if applicable

Any such access should be limited to information reasonably necessary for the applicable purpose.

Data Security

VBM takes reasonable steps to protect personal information and business records under our control.

However, no website, electronic communication, cloud service, storage system, or internet transmission can be guaranteed to be completely secure. VBM therefore cannot guarantee absolute security of information transmitted or stored electronically.

Third-party providers used by VBM maintain their own security practices and are responsible for the security of information processed through their respective systems.

Access, Correction, and Deletion Requests

You may contact VBM to request access to, correction of, or deletion of personal information maintained by VBM.

VBM will consider and respond to reasonable requests as appropriate and as required by applicable law.

Deletion requests do not necessarily require VBM to destroy all records associated with a client or transaction. VBM may retain information when reasonably necessary for legitimate business purposes, contracts, transaction history, invoices, accounting or tax requirements, dispute resolution, fraud prevention, enforcement of agreements, legal obligations, or other lawful purposes.

Deletion from VBM’s active systems may also not immediately remove information from backups or third-party systems where retention is necessary or controlled by the applicable service provider.

Third-Party Websites and Services

VBM websites and communications may contain links to or integrate with third-party websites and services.

When you interact with a third-party website, platform, payment processor, gallery, or other service, that provider’s privacy policy and terms may also apply.

VBM does not control the independent privacy practices of third-party providers.

Changes to This Privacy Policy

VBM may update this Privacy Policy from time to time to reflect changes in our business, websites, services, technology providers, legal requirements, or privacy practices.

The date shown at the top of this Privacy Policy indicates when it was most recently updated. Continued use of VBM websites or services following an update is subject to the then-current Privacy Policy.

Contact VBM

If you have questions about this Privacy Policy or would like to make a privacy-related request, please contact Virgil Bowling Media LLC using the current contact information or contact form available on the Contact page of the VBM website you are visiting.

The Contact page provides the most current methods available for contacting VBM.